Current Vacancies

Business Coordinator - Dumfries

Job Description:

  • To provide administrative and financial management support to the Rural Consultancy Service (RCS) Lines (Comprising Architecture, Building Surveying and Planning Consultancy) primarily  in the Dumfries & Perth offices but in addition across the Scottish Region
  • Administrative duties and coordinating actions  within the Rural Consultancy Service nationally
  • To have & foster extensive contact with clients and colleagues within the Savills network
  • To have responsibility for the collation of time management & performance data to support fee earners to deliver work efficiently, timeously & profitably
  • To keep client relationship management platforms up to date & fit for purpose
  • To ensure compliance with Company procedures and UK law
  • To ensure  circulation of  financial information and assist team leaders & fee earners to monitor performance and delivery

The successful candidate will enjoy being part of and contributing to a growing, enthusiastic and successful team, will have excellent organisational and communication skills with the ability to work under cyclical pressures and demonstrate a willingness to learn.

Excellent Microsoft , project management & organisational skills are a prerequisite. Knowledge of Savills’ Dynamics or similar accounting packages an advantage.

The successful candidate is  likely to have previous proven administration experience and be able to work as a team member in a busy office environment. The candidate will be required to show initiative, be self-motivated, efficient and reliable.

Key Responsibilities:

  • Providing full PA support to the Head of Architecture and Building Surveying (Scotland) , their immediate office or offices as well as the wider Rural Consultancy Services team in Scotland The latter as when required & necessary
  • Diary management, including internal and external meetings
  • Management of financial information, circulation of data and monitoring
  • Prepare and manage correspondence (letters, emails)
  • Typing and preparing reports (audio and copy typing)
  • Administer Property Maintenance Management programmes
  • Taking calls on minor maintenance work, instructing repairs, monitoring work and ensuring good communication with occupants and timely completion
  • Maintaining approved contractor database
  • Maintain at all times a high level of professionalism when dealing with clients and colleagues
  • Updating and maintaining contact details
  • Updating and/or formatting schedules, spreadsheets and correspondence
  • Organising and completing invoicing for the team on a monthly basis
  • Handling telephone calls, taking messages and covering phones and ensure phones are diverted to mobiles as necessary
  • Maintain filing systems and archiving systems
  • Ensure compliance by supporting the team to ensure all files are maintained to the company procedures
  • Updating client information, invoicing, disbursements, mailing lists
  • Liaise closely with other offices and build mutually beneficial relationships
  • Provide assistance with project planning, resourcing and delivery
  • Review systems and processes an implement efficient work methods
  • Be mindful of and contribute as required to the discussion of RCS  business objectives and the day to day work profile of your team to meet those objectives
  • Provide assistance to team members wherever possible
  • Develop and maintain active communication both within your team and across other Savills teams in the offices
  • Further develop a framework to share best practice with peers and also facilitate such best practice as is agreed

Candidate Profile:

  • Knowledge of accounts packages (training will be provided)
  • Strong numeracy skills
  • Fast and accurate typing
  • Excellent knowledge of Word/Excel/PowerPoint/Outlook is essential
  • Excellent communicator and telephone manner
  • Excellent time management skills and attention to detail
  • Good team player but also able to work on their own and use their own initiative
  • Excellent organisational skills
  • Ability to work under pressure and use own initiative with minimal support

Application Details:

Please apply via e-mail enclosing a CV and your current salary details to:

Natalie Leask

Salary details available upon application, commensurate with experience and skills.

You are also invited to complete the following: Equal Opportunities Monitoring Information Form

The Company is an Equal Opportunities Employer. View our Equality and Diversity Policy.



Key contacts

Natalie Leask

Natalie Leask

Associate Director
Human Resources


+44 (0) 141 248 7342

+44 (0) 141 248 7342