Current Vacancies

Administrator (Part time)  - Margaret Street

Job Description:

To provide first class support to the Head of the B2B press office and the wider team.

The successful candidate will need to be a good team player, with strong organisational and communication skills. Candidates must be very conscientious and possess an exceptional eye for detail and presentation. The ability to work under pressure and be able to prioritise effectively is exceptionally important.

Extensive knowledge and experience of Excel together with a proven track record of gathering and compiling data/reports is essential.

Key Responsibilities:

  • Providing full support to the Head of Department, and support to the wider team
  • Assisting HoD in the managing and running of the London based press office, which covers UK and Europe and works with offices in Asia and the US.
  • Logging press cuttings from Gorkana (press cuttings service)
  • Maintain a high level of professionalism when dealing with clients and colleagues at all times
  • Updating and maintaining Outlook contacts
  • Regular use of Excel, updating and/or formatting schedules, spreadsheets, presentations, coverage reports, pitches and correspondence
  • Internal and external event organisation (either alone or in collaboration with the team)
  • Regular attendance at meetings, including minute taking.
  • Set up and maintain efficient filing systems and archiving systems
  • Liaise closely with other offices and build relationships
  • Assisting with the planning of associated social media, in particular around major research launches or industry events
  • Ensure press mailing lists are kept up to date and producing new lists where required
  • Assist with rolling programme of press stories across all disciplines – particularly local press
  • Assist with event management for PR related events, from venue research to guest list management and general administrative support
  • Assist in the measurement of the impact of PR activities and help monitor feedback and evaluate results to produce monthly reports
  • Monitor all key publications and relevant press coverage, taking responsibility for formatting and documenting press cuttings
  • Ensure intranet and website are updated with relevant releases and announcements
  • General admin including travel bookings, invoice processing, holiday calendars
  • Adhoc admin support to team

 Candidate Profile:

  • Fast and accurate typing (min. of 65 wpm)
  • Excellent written and spoken communication skills
  • Ability to work effectively in a busy environment with ever changing priorities
  • Advanced knowledge and experience of Excel and Outlook
  • Intermediate/Advanced Microsoft Office knowledge incl. Powerpoint
  • Excellent communicator and telephone manner
  • Excellent time management skills and attention to detail
  • Good team player but also able to work on their own and use their own initiative
  • Can demonstrate creativity
  • Excellent organisational skills
  • Ability to work under pressure and use own initiative with minimal support
  • Exercise confidentiality and discretion at all times

Application Details:

Please apply via e-mail enclosing a CV, cover letter and your current salary details to:

Victoria Buchanan
vbuchanan@savills.com

Please note the part time hours will be either 5 half days or 3 full days.

Salary details available upon application, commensurate with experience and skills.

You are also invited to complete the following: Equal Opportunities Monitoring Information Form

The Company is an Equal Opportunities Employer. View our Equality and Diversity Policy.

RECRUITMENT AGENCIES NEED NOT APPLY 

 
 

Key contacts

Victoria Buchanan

Victoria Buchanan

Director
Commercial Press Office

Savills Margaret Street

+44 (0) 7870 999 653

+44 (0) 7870 999 653