Current Vacancies

Receptionist/Admin Assistant - York

Job Description:

We are currently looking for a first class individual to join our team in York as a receptionist also providing administrative support. This is a dynamic role, ideal for someone who enjoys multitasking and delivering first class client service. The successful candidate will man the York (River House) office reception desk and assist in general administrative duties for the office.

Key Responsibilities:

The role requires the day to day running of a busy reception area with duties including:

  • Meeting/greeting visitors and dealing with any queries
  • Answering calls for the office and dealing with enquiries in a professional and pleasant manner

Assisting the Residential department by:-

Processing requests for property brochures

Helping with basic property enquiries

  • Managing the booking of meeting rooms for internal and external meetings
  • Organising refreshments and ensuring rooms are set up for each meeting
  • Processing incoming post and franking outgoing post
  • Maintaining high standards of reception appearance
  • Keeping reception brochures, property lists, magazine and papers up to date
  • Ordering office supplies
  • Maintaining the petty cash box and records

Administrative duties:

  • Audio typing/copy typing/report writing
  • Filing, archiving, binding reports and photocopying
  • Assist in the organisation of internal and external staff and client events; coordinating guest lists, organising travel, organising refreshments etc.
  • General office support as and when required

Other Responsibilities

  • Provide assistance to team members wherever possible
  • Develop and maintain active communication both within your team and other teams
  • Exercise confidentiality and discretion at all times
  • Be proactive to be able to complete work required
  • Understand the external environment and Savills business services
  • Maintain good customer relationships with both Savills employees and clients and operate to the very highest professional standards

Candidate Profile:

  • Must have experience in a similar role
  • Good Microsoft Office skills
  • Fast and accurate copy and audio typing
  • Excellent verbal and written communication skills, including a pleasant telephone manner
  • Strong numeracy skills
  • Ability to multitask and to work accurately and effectively under pressure
  • Must understand the principles and practice of delivering exceptional client care
  • Ability to work in a team and understand team dynamics
  • Strong proof reading and attention to detail skills

Application Details:

Please apply via e-mail enclosing a CV and your current salary details to:

Monika Maloney
MMaloney@savills.com

Salary details available upon application, commensurate with experience and skills.

You are also invited to complete the following: Equal Opportunities Monitoring Information Form

The Company is an Equal Opportunities Employer. View our Equality and Diversity Policy.

RECRUITMENT AGENCIES NEED NOT APPLY 

 
 

Key contacts

Monika Maloney

Monika Maloney

Administrator
Rural

Savills York

+44 (0) 1904 617 835

+44 (0) 1904 617 835