Current Vacancies

Property Administrator and PA to Head of Office - Cheltenham

Job Description:

This is a key role providing support to the Cheltenham rural management team in the effective management of our clients’ land and property interests.  The following job description is intended to provide guidance as to duties but is not exhaustive.

The successful candidate will be a good team player, well organised, efficient, able to work quickly and accurately under pressure.  Delivering accurate work, excellent presentation and high professional standards at all times is important.

Key Responsibilities:

Property Administrator

  • Using APR, Savills property management system, to maintain accurate property records at all times
  • Administration relating to maintenance, repairs and improvement works including obtaining quotations and liaising with tenants and contractors
  • Completing contractor approval forms in line with Savills Health and Safety Policy
  • Arranging and keeping records of all compliance matters required for estates which include gas, asbestos, electrical inspections, chimney sweeping and others
  • Managing key storage and recording issue/returns
  • Liaising with outgoing and ingoing tenants updating utility companies, local authorities etc.
  • Processing invoices from contractors
  • Under guidance assisting with rent reviews and drafting new tenancy agreements for checking by others


  • Secretarial and PA support to the Head of Office and wider rural team
  • General office administration duties including audio and copy typing, filing, printing and collating reports
  • Answering the telephone, dealing with enquiries and taking messages
  • Arranging meetings and assisting with diary management
  • Ensuring paper files and other electronic folders are up to date and stored correctly at all times
  • Raising fee invoices and managing electronic contacts database
  • Arranging mailing lists and preparing mail shots through mail merge or email
  • Key contact for office administration including ordering of office supplies, managing petty cash, organising of office maintenance among others
  • Maintaining staff records including general files and managing staff leave, absence and sickness records
  • Responsibility for all office health and safety matters

Candidate Profile:

  • Ability to communicate positively and effectively
  • High standard of personal and work presentation together with strong written and verbal communication skills
  • Excellent attention to detail
  • Initiative, creativity, enthusiasm and persistence
  • Excellent interpersonal skills
  • Flexibility, a positive attitude, commitment and a willingness to get involved
  • Willingness to undertake a wider range of duties as required by the Head of Office and Directors
  • Ability to work calmly under pressure and to prioritise and meet deadlines
  • Good team player

Qualifications and Technical Abilities

  • IT skills – Word/Excel/Outlook/Powerpoint
  • Good telephone manner
  • Good organisational skills
  • Excellent command of English language with accurate grammar and spelling
  • Accurate typing skills
  • Audio typing skills
  • Full secretarial training preferred with RSA I and II typing qualifications
  • Experience of working in a property related or similar role would be advantageous

Application Details:

Please apply via e-mail enclosing a CV and your current salary details to:

Imogen Crookes

Salary details available upon application, commensurate with experience and skills.

You are also invited to complete the following: Equal Opportunities Monitoring Information Form

The Company is an Equal Opportunities Employer. View our Equality and Diversity Policy.



Key contacts

Imogen Crookes

Imogen Crookes

Rural Surveyor

Savills Cheltenham

+44 (0) 1242 548 032

+44 (0) 1242 548 032