Current Vacancies

Office Coordinator - Bath

Key Responsibilities:


General Administration

  • Purchasing of supplies i.e., milk, tea, cleaning materials etc
  • Sickness – record and monthly return
  • Coordinating Annual leave and keeping records
  • Coordinating Saturday rota and taking part
  • Health & safety
  • Work place risk assessments
  • New joiner’s induction
  • Fire alarm weekly check
  • First aid/accident reporting
  • Accident book
  • Visitor safety
  • Post in and out
  • Organising Cleaners & window cleaners
  • Organising other contractors as & when required i.e. maintenance issues (important H&S Contractor p/work to be completed)
  • Recycling/refuse collections
  • Maintenance of printers, telephone, franking machine etc
  • Stationery and print supplies
  • Office filing
  • Archiving
  • Mail shots
  • Answering incoming telephone calls, greeting visitors and generally providing office cover
  • Booking pitches via telephone and mailing out confirmation of appointment
  • Booking viewings and viewers feedback
  • Arranging meetings/meeting room bookings other offices
  • Organising staff events
  • Ordering mobile phones
  • I.T. issues i.e. desk changes, new equipment, maintenance etc
  • Ensuring smooth running of office i.e. installing and monitoring general office systems
  • Organising Christmas cards and mailing out
  • Organising client gifts on completion of sale i.e. champagne etc
  • Receiving and responding to emails – mostly internal departments
  • Point of contact for viewing staff – distribute payslips/timesheets/expenses
  • Generally all that does not fall into negotiator role and therefore into ‘office management’ i.e. contractors/suppliers
  • Organising internal staff meetings – booking venues/lunches etc
  • Diary management
  • Liaising with HR re staff vacancies / recruitment
  • New starter paperwork
  • Organising staff training where necessary
  • Booking training courses as required

Accounts Administration

  • Petty cash
  • Maintaining petty cash records
  • Reconciling cash in tin with petty cash return
  • Cashing cheque
  • Processing purchase invoices for payment
  • Raising marketing invoices and commission accounts
  • Keeping records of all purchase invoices and dealing with queries for payment from suppliers
  • Monitoring of disbursements
  • Writing back to profit or writing off when jobs are complete
  • Refunding to client on completion
  • Raising credit notes
  • Raising manual cheque requisitions
  • Liaising with the accounts department regarding any of the above as required

Property Administration

  • Helping to prepare text for sales brochures
  • Brochure design and production
  • Processing marketing invoices
  • Monitoring of compliance paperwork
  • Exchange paperwork i.e., fee invoices and letters etc
  • Mailing out ad hoc brochure requests

Marketing and PR

  • Print and digital advertising
  • Flyer production
  • Promotions, events, sponsorship
  • Marketing budget analysis and spending control

Candidate Profile:

  • Meticulous attention to detail.
  • An ability to multitask in a very busy environment.
  • Excellent organisational and time management skills.
  • Ability to learn new skills, working methods and be adaptable to change.
  • Experience in a public facing role with an excellent telephone manner.
  • Good team player but also able to work on their own and use their own initiative to generate own workloads.
  • Ability to work under pressure.
  • Well presented, polite, cheerful and professional.
  • Punctual, responsible and reliable.
  • Thorough working knowledge of Microsoft Outlook, Word, Excel and PowerPoint.
  • Excellent verbal and written communication skills (including precise spelling and grammar).
  • Enthusiastic and committed.
  • Experience within estate agency preferred, but not essential.

Application Details:

Please apply via e-mail enclosing a CV and your current salary details to:

Luke Brady
Director - Head of Southern Residential Division


Carly Foster
PA to Head of Southern Residential Division

Salary details available upon application, commensurate with experience and skills.

You are also invited to complete the following: Equal Opportunities Monitoring Information Form

The Company is an Equal Opportunities Employer. View our Equality and Diversity Policy.



Key contacts

Luke Brady

Luke Brady

Director – Head of
Bath Office and Southern Residential Division

Savills Bath

+44 (0) 1225 474 501

+44 (0) 1225 474 501


Carly Foster

Carly Foster


Savills Bath

+44 (0) 1225 474 541

+44 (0) 1225 474 541