Current Vacancies

Office Coordinator - Cobham

Job Description:

To provide efficient and organised secretarial/administrative support to the residential sales team, as well as further PA support to the Head of Office.

To be able to work as part of a busy team, taking instructions from a number of team members.

Key Responsibilities:

  • To provide administrative support to the Head of Sales.
  • To provide administrative support to the other sales members of the team and, on occasion, the lettings team.
  • To load and manage properties on Reapit.
  • To create brochures, flyers, marketing material, window cards, organise EPCs, place properties on the internet.
  • To create invoices for fees and disbursements through Reapit
  • To help in providing an aftercare service to our clients.
  • Answering phone as required and dealing with queries where possible, and/or taking accurate messages
  • Expense claims
  • Assisting with events
  • Creating mail merges, running reports and mail outs
  • Archiving electronic records and files and general file administration
  • Ask questions, interact and discuss objectives and day to day work of your team
  • Be responsible for property compliance for files and with regards to the Property Misdescriptions Act.
  • Be responsible for the weekly and monthly and ad hoc advertising.
  • To create PowerPoint presentations
  • Be responsible for general office housekeeping
  • Be responsible for petty cash
  • Ordering stationery
  • Post – incoming distribution of post and franking of outgoing mail
  • To be able to take dictation on an ad hoc basis
  • Register new applicants and liaise with clients
  • Arranging property viewing and survey appointments
  • To manage contractors and process invoices
  • Being proactive with debtors and disbursements
  • Minute taking for meetings

Candidate Profile:

  • A polite, well mannered individual.
  • Good telephone manner
  • Ability to work under pressure
  • Excellent communicator
  • Excellent attention to detail
  • Good team player
  • Excellent administration and time management skills
  • Strong IT skills – Microsoft Office, databases, Outlook, Excel and PowerPoint
  • Accurate typing skills and a minimum typing speed of 70wpm

Application Details:

Please apply via e-mail enclosing a Covering Letter, CV and your current salary details to:

Ross Crouch
RCrouch@savills.com

Salary details available upon application, commensurate with experience and skills.

Please note this position is Permanent, full time (8.30 - 6.00pm)

You are also invited to complete the following: Equal Opportunities Monitoring Information Form

The Company is an Equal Opportunities Employer. View our Equality and Diversity Policy.

RECRUITMENT AGENCIES NEED NOT APPLY 

 
 

Key contacts

Ross Crouch

Ross Crouch

Head of Recruitment

Savills Richmond

+44 (0) 208 018 7035

+44 (0) 208 018 7035